Top 5 Document Management Solutions

We start you off with a software tool that is relatively new to the market, but has managed to earn its name quickly. Designed to revolutionize document productivity, PDFelement for Business is a desktop tool with a number of features to satisfy almost every need you have. With clients in the Fortune 500 range, the software is very affordable, and offers one of the best costs to value ratio on the market. Let's look at the features that make it special.

• Starting off, we have editing, converting, and merging PDF documents into one single document. Everything you can think PDF-related, the software has.
• Annotating and highlighting is the next feature. You can revise PDF with underline and highlight options, as well as markup with comments, text boxes, stamps and notes.
• OCR technology transforms every PDF document into editable document which you can select, and search. The technology supports more than 20 languages.
• Last, but not least, you can sign documents, as well as secure them with the redaction feature

We all know Xerox as a printing company. The company also has a product that will help you manage documents. Called DocuShare, the software enables document management, review and approval of documents, web publishing, and collaboration. One of the best features of the software is fast indexing that can later be used for easy search and retrieval of documents. When combined with a Xerox printer, this software enables end-to-end management of documents.

Pros:

• You can easily manage a bulk of documents
• Content can be accessed easily from anywhere
• Ability to store customers pictures to them

Cons:

• Not supported by many languages
• Lack of quality search feature
• Pricey for small organizations
• Operating through the document management solution can be tricky for new users, and lots of learning is needed

Zotero is a veteran in the world of document management solutions. Designed mostly for people researching with electronic sources, Zotero makes it easy to collect papers off the web into a PDF storage unit. No matter if the documents are PDF or non-PDF, Zotero makes it easy to store them and manage them later. Zotero allows you to capture works with just a single-click, and then offers a large database, catalogs, and enables retrieval of PDF data. Being an open source software, Zotero allows for more versatility.

Pros:

• You can make citations in a matter of seconds
• Easy to sync with other software
• Add new sources and documents from the web with a single click

Cons:

• Only Firefox supports the Microsoft Word Plugin
• Other plugins like LibreOffice and OpenOffice require Java installed
• PDF viewer is external.

One of the simplest software tools you can use for storing and managing documents. Perfect for small and medium business due to the low price. The product comes with an excellent customer service. Some of the features include scanning, tagging, cloud storage, and workflow of documents.

Pros:

• You can search for Help online right from the software
• Exceptional customer support with live chat, email, and phone options
• Retention dating is one of the best features allowing you to store expired documents. You can also delete expired documents easily

Cons:

• Sometimes the number of options and features can be overwhelming
• Even with so many features, there are limitations on documents editing
• Limited search features

For some people just entering the world of document management solutions, EndNote might be a bit pricey. After all, it is a commitment to pay more than $250 for document management solution. However, EndNote is backed up by several universities across the world, and is known as one of the best electronic reference management solutions. That being said, let's take a look at some pros and cons of the software.

Pros:

• Both Web and repisotory search
• Can produce bibliographies in any style
• Available backup space
• Advanced features for better discipline and workflow

Cons:

• Pricey for small and medium businesses
• Requires a lot of up-front configuration
• Full text retrieval feature relies heavily upon institutional affiliation.