In businesses, everyone in the group may always likely to be loaded with work or busy, especially those who are in higher positions and those who are in labor department. It is important to keep everyone notified and noted to keep the harmony in a group and avoid miscommunication, that is why a Business Memo is created. A Business Memo is a way of internal communication within a specified group or company in which everything that is needed to be announced or reminded is written, it can also be a change in rules or guidelines, an event, or tips. This is really efficient in a way that everyone doesn’t need to be gathered in a specific place and time. For someone who is making this kind of memo for the first time, there are lots of business memo templates that can be found in the internet and downloaded.
A Business Memo can be lengthy or short. It doesn’t matter as long as the desired message of the maker was completely and accurately delivered in the memo. Its format may vary accordingly to the person making the memo but there are some basic formats to follow as well. A basic format of a business memo must always contain the name of the audience or whom the message was intended to, the subject of the memo, the date of the memo was made or its effectivity respectively and the name of the company or the maker in behalf of the company itself. A business memo must be made up with words in a neutral tone or professionally made. The word memo most importantly must be always written at the topmost of the page or paper.
There are several ways and format on how to make a Business Memo. The important thing is to clearly state the message and not too formal. Here is a step by step procedure on how to make a Business Memo:
Step1
Make a draft of the important details that should be regarded in the memo. Enlist detailed information to be able to achieve an accurate message or memo. After doing so, think of the right words to use in it. A memo should not be too formal or deep for everyone to easily understand.
Step2
Proceed at making the page. Start with writing or typing the word MEMO or MEMORANDUM at the centered topmost part of the page.
Step3
After the heading, proceed now at addressing the audience of the said memo and it should be justified at the left side of the page. The maker may opt to write the word To and then followed by the colon mark ( : ). After addressing the audience, proceed on writing down the name of the maker or who made the letter, that should be categorized as From. Next, put in the Date of the memo was made and then afterwards is the Subject of the memo.
Step4
After doing the third step, proceed now on the body of the memo. This is where the maker of the memo should discuss the purpose of it. The details should be clearly stated and usually memos should not be more than 2 pages long so it is better to be concise.
Step5
The maker may now opt to sign after the body of the memo. Be sure to printedly input the name and then sign it. The company name and logo may also be included at the last part of the memo.
1
Business Memos doesn’t need to be really long as long as the words are correctly used and chosen. Choose the appropriate words may be not too deep or complicated to understand.
2
Use the correct punctuation for it may change the tone of the memo and meaning of some sentences.
3
Some companies prepare a special type of form for these kinds of memos with the company’s logo watermarked in it. If this type of exclusive paper is available, it is best to use this one for a more presentable memo. Some memos are meant to stay in bulletin boards so keep this in mind.
4
If in any chances, the business memo has some attachments, it is best to include a note on the first page to notify every audience and may see the attached document.
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