How to Increase Employee Productivity

Businesses are in a constant search for more productivity and reduced costs. It is the one way to ensure that your profits also increase. Therefore, it makes sense that you would want to find ways to increase employee productivity. The more productive your employees are, the more products and services your business has to sell and the more profits you make as a business. In this article, we are going to look at a few ways to increase employee productivity including the different software you can use to do so.

Part 1Top 5 Tools to Increase Employee Productivity

1. PDFelement for Business

Document management is one of the most time-consuming business activities and having a tool that helps you easily manage the documents you use is a great way to increase productivity. One of the best PDF management tools is PDFelement for Business for the simple reason that it makes editing, conversion and sharing of PDF documents that much easier.

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Pros:

It can be used to edit all aspects of PDF documents
It makes document sharing very easy by integrating with all cloud storage options
It is very easy to use and highly effective
It can be used for editing PDFs on the go by app, it can also be used on Windows and Mac
It comes with a highly useful OCR feature for editing scanned PDFs
It improve PDF documents' security by adding password, permission and redactions

2. Office Time

This is program that helps you easily keep track of billable hours. It is therefore ideal for those who have to keep track of the amount of time spent on a task. It is also very handy in that it generates invoices and reports based on the billable hours therefore saving you a lot of time. It is available as a desktop app for both Mac and Windows. This can help increase employee productivity vastly.

Pros:

It records billable time excellently
It calculates per-minute costs of your time as you work
It can also be used to generate invoices

Cons:

Can't be used to export spreadsheets directly as Excel formats
It can be difficult to navigate for first-time users

4. Prezi

This is a presentation tool that is so much better than PowerPoint in that it helps you create a huge presentation whiteboard of material. You can then move a camera around to highlight the different parts of the whiteboard when making the presentation. If everyone in your company uses this good, this will definitely increase employee productivity.

Pros:

It is very easy to use
Comes with a unique single-canvas presentation format
Can be used to create graphic-rich presentations
Can be used a collaborative whiteboard

Cons:

Chat not included for collaboration

5. Slack

This is a great messaging platform for teams that can be very useful when more than one person is working on a project and they need to talk about it. It comes with a great search functionality that helps you find relevant messages that you may have missed the first time.

Pros:

It comes with great tools and options
Notifications are highly customizable
Integrates with many other collaboration and office tools

Cons:

It doesn't come with video calls or screen sharing capabilities

Part 2How to Increase Employee Productivity

As you can already tell from the above tools, technology can greatly increase employee productivity and aid you in improving the profitability of your business. The following are just some of the ways technology can do that.

Creates an Open and Communicative Environment

Technology makes it easier for employees to talk to each other and easily collaborate on the projects they are working on. This in turn significantly reduces the time it takes to complete the project which means you can begin the next project just as quickly.

Connect Teams within the Business

You can use technology to keep various different departments within the business working together. This will also facilitate the speedy completion of projects that require more than one professional. When the engineering and accounting teams can work together even if they are not in the same room, you are guaranteed productivity.

This means better communication and collaboration and so you may have to invest in tools and programs that ensure this. You may also want to use previous successful projects as a basis for future projects.

Improve Employee skills and Motivation

Technology is also ideal for employee motivation and the development of employee skills. Employees can be encouraged to take online courses that improve their skills making them more productive and also ensuring that they progress in their own careers making them far more motivated to complete their assigned tasks.